Sun. Jun 20th, 2021

City gas distribution

Transporting future fuel

#41 Mockdrill Procedure

10 min read

A mock drill is a practice that trains an individual about the course of action to be taken in case of an emergency situation. Mock drills are one of the most important aspects of disaster mitigation. Mock drills are widely practiced in many parts of the world, in various environments such as in industries buildings, etc. When practiced properly, mock drills can help in saving hundreds of lives when an actual emergency situation arises. The mock drill also called an emergency preparedness drill.Emergency Preparedness is the key to any effective emergency response. Conducting effective fire drills helps in providing the following;

  1. Scheduled opportunities for comprehensive fire emergency response training for employees as well as contractor employees within a company and others;
  2. Determine whether a designated person can competently respond in accordance with the emergency fire and evacuation procedures;
  3. Determine whether a person carry out their duties in a timely manner;
  4. Assess the ongoing effectiveness of the emergency procedures under different fire scenario conditions, and comply with the PNGRB requirement for conducting fire drills.
  5. To test the working conditions and effectiveness of all fire and emergency equipment and also other equipment.

In emergency managing time is very important, the initial few minutes are critical and timely action may avoid the mishap. For persons to perform quickly their assigned roles, it is essential that each individual should be made aware of emergency rehearsals which will impart procedures and their individual roles through proper training.

There are two types of mock drill;

  1. Onsite mock drill: Onsite emergency means an emergency that takes place in installation & the effect is confined to the installation premises involving only the people working in the plant & to deal with such eventualities is the responsibility of the owner & is mandatory. In onsite mock drill only the person related to the installation shall be involved.
  2. Offsite mock drill: Offsite emergency means an emergency that takes place in installation and outside the installation like leakage/fire in the pipeline, leakage/fire in the mobile cascades, etc. & the effects of emergency extends beyond the premises or the emergency created due to an incident, catastrophic incidents, natural calamities, etc. It no longer remains the concern of the installation management alone but also becomes a concern for the general public living outside & to deal with such eventualities shall be the responsibilities of the district administration. In offsite mock drill involvement of district administration, local fire brigade, local police & mutual aid partner, etc. is required. The mock drill procedure is applicable to all the sites of the entity. This document is hereby referred to as Procedure for mock drill.

Procedure of Onsite mock drill:

  1. Station in-charge to finalize a scenario along with the time date & location for conducting the mock drill. The knowledge of date, time & location of the mock drill should be limited to station in-charge, observer & person who is coordinating for the mock drill.
  2. Station in-charge to decide the observer(s) who will go to the site to observe the activities during the mock drill. In places where more manpower is available, a number of observers can be increased.
  3. The observer shall carry the checklist along with him to record the observations during the mock drill.
  4. Observer after arriving at the site will create the emergency scenario as decided by the station in-charge. Also the observer has to declare the emergency level (Level-1) i.e. onsite emergency.
  5. Observer to ensure that the information regarding the emergency scenario is passed to the emergency control Centre and/or concerned entity officer.
  6. The operator at the emergency control Centre will inform the concerned entity officers as per the emergency organization chart.
  7. After the creation of the mock emergency scenario, the emergency action plan will be activated. The persons available at the site, at O&M team, F&S persons, ERV etc. will act as per the emergency action plan and perform their roles & responsibilities.
  8. The observers available at site will assess the responses of persons/ teams as per the checklist.
  9. Any other observation which is not covered in the checklist and the observers feels that it requires special attention; these points should be noted down in the observation format.
  10. At the end of the mock drill, all-clear message should be given by the site incident controller or the senior-most person available at the site and instruct to restore the normal operation.
  11. At the end of the mock drill exercise, a briefing session should be organized for the responders at the mock drill site to discuss the strengths, weakness and areas of improvement.
  12. A meeting shall be organized in the office of the station in-charge after dispersal from the mock drill site to discuss the area of concern and action plan for improvement.
  13. Minutes of the meeting shall be prepared and to be circulated to all concerned for further necessary action.
  14. Compliance of the observation points should be done in a time-bound manner.
  15. All possible scenarios identified in ERDMP should be exercised on rotation at different time slot (Normal working hrs. odd hrs. and at time of shift change over).
  16. The frequency of onsite mock drill is once in a quarter.

Procedure of Offsite mock drill:

  1. Station in-charge to finalize a scenario along with the time date & location for conducting the offsite mock drill in consultation with the mutual aid partners.
  2. Communication regarding the mock drill shall be communicated in writing to district authority, fire brigade, local police, ambulance, mutual aid partner, etc.
  3. The communication should be handed over personally by visiting the office of the above authorities and verbal/written permission should be obtained for conducting the drill.
  4. A team consisting of at least two persons from different mutual aid partners are to be selected who will be the site observers for the mock drill.
  5. The first observer remains at the emergency control Centre and second at the emergency site.
  6. A briefing of the observers shall be done on our emergency response procedures and observer’s checklists before handing over the same to them.
  7. Observer after arriving at the pre-decided site will communicate the emergency scenario as decided earlier to the emergency control centre and/ or concerned entity officer.
  8. The operator at the emergency control centre will inform about the emergency to concerned entity officer as per the emergency organization chart.
  9. After the creation of the mock emergency scenario, the ERDMP will be activated. The persons available at the site, O&M personnel, F&S personnel, other coordinators, ERV etc. will act their role as defined in ERDMP.
  10. The chief incident controller will ensure to inform the local authorities, fire brigade, local police, ambulance, mutual aid partner etc. as per the emergency organization chart.
  11. The observers available at site as well as in the emergency control centre will check & record the responses of the different personnel & different coordinators at the site as per the checklist.
  12. Any other observation which is not covered in the checklist and the observer feels that it requires special attention; these points should be noted down in the observation column.
  13. At the end of the drill, all clear message should be given by local authority &/ or senior-most person available at the site and normal operation should be restored.
  14. At the end of the mock drill exercise, a briefing session should be organized for all the responders at the mock drill site to discuss the strengths, weakness and areas of improvement.
  15. A meeting shall be organized in the office of the station in-charge after dispersal from the mock drill site to discuss the area of concern and action plan for improvement.
  16. Minutes of the meeting should be prepared and circulated to all concerned for further necessary action.
  17. Compliance of the observation points should be done in a time-bound manner.
  18. All possible scenarios identified in ERDMP should be exercised on rotation at different time slot (Normal working hrs. odd hrs. and at time of shift change over).
  19. The frequency of offsite mock drill shall be once in a year.
  20. For locations having more than one industry members, the annual mock drill can be carried out by one industry members in turn, thus ensuring one mock drill in every year at the location.

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